Tue, 27 08 1438 | 23 May 2017

Regulation and Organization

 

In accordance with the Council of Ministers’ Resolution No. (11) on 13/1/1437, the approval on the regulation of the General Authority for Statistics was issued and included the following:

  • The General Authority for Statistics shall enjoy a public juridical personality, and a financial and administrative independence. 
  • The General Authority for Statistics shall have an independent budget, issued by a royal decree.
  • The establishment of a Board of Directors that has the powers and authority to manage and conduct the affairs of the General Authority for Statistics, and is headed by the Minister of Economy and Planning and formed by 15 government entities and private sector institutions. 
  • The General Authority for Statistics shall be the entity in charge of statistical affairs, the only official reference to implement statistical work, and technical supervisor and regulator thereto.
  • The formation of a permanent Coordinating Committee to coordinate statistical work carried out by the General Authority for Statistics and relevant entities.
  • The creation of a central information system at the national level that can be automatically associated with all stakeholders.
  • The General Authority for Statistics shall conduct surveys, prepare statistical research and studies, and provide statistical services as well as the required data to the business sector and private establishments in a commercial manner, subject to fees and costs. It shall also benefit from financial returns to finance and develop statistical and informatics services provided.

 

Article 1:
For the purposes of the present regulation, the following words and phrases shall bear the meanings set opposite each of them:

  • Regulation: Regulation of the General Authority for Statistics 
  • Board: Board of Directors of the General Authority for Statistics 
  • Public entities: Ministries, authorities, institutions and wholly state-owned companies. 
  • Private establishments: All companies, including companies in which the state contributes, private individual establishments and community associations.
  • Data: Numbers and descriptive characteristics that are related to statistical areas with respect to the society’s conditions and activities. They can be individual data or a group thereof.
  • Individual Data: Data that determine the identity of a natural or legal person provided upon request.
  • Statistical Areas: The five statistical areas, including the demographic, social, economic, environmental and cultural areas and other detailed statistical fields, such as the residential, educational, commercial, industrial, health, vital, tourist, agriculture or other areas. 
  • Administrative Records: Paper or electronic records in which data or information are preserved in various public entities or private establishments and related to statistical areas with respect to the society’s conditions and activities, in addition to these entities or establishments’ production processes records.
  • Information: Data that are handled through classification, analysis or summarization or any other method to become relevant to the statistical areas.
  • Indicators: Data or information that are usually calculated based on mathematical equations.
  • Statistics: Data, information and indicators on the society’s conditions and activities that are collected using scientific methods, and can be classified and analyzed in order to come up with results and decisions in accordance with specific alternatives.
  • Statistical Work: Any study, research, survey, or any other related activity that is fully or partially relevant to statistical areas.
  • Surveys: The process of collecting data from their sources through comprehensive inventory methods or statistical samples selection processes.
  • Statistical Services: Detailed statistical work, including the provision of statistical consultancy services on the preparation of surveys, research and studies, as well as samples selection, analysis and interpretation of results, and so on. 
  • Statistical Documents: Maps, charts, records, guides, methodologies, samples lists and other tools used in statistical work.
  • Coordinating Committee: A permanent committee formed to coordinate statistical work that is carried out by relevant public entities.
  • Freelancers: People who are not employed within the General Authority for Statistics but hired to implement surveys.

 

Article 2:

  1. The General Authority for Statistics shall enjoy a public juridical personality, and a financial and administrative independence. It is organizationally linked to the Minister of Economy and Planning. 
  2. The General Authority for Statistics shall be headquartered in the city of Riyadh, and set up branches and offices in any of the Kingdom’s regions.

 

Article 3:
The regulation process aims at organizing and activating the Kingdom’s statistical work through the creation and implementation of comprehensive, accurate and unified statistical system, as well as development of necessary plans and programs to meet statistical needs, and elaborate development plans, scientific research and various activities.

 

Article 4:
The General Authority for Statistics shall be the entity in charge of statistical affairs, the only official reference to implement statistical work, and technical supervisor and regulator thereto. Therefore, in order to achieve its desired objectives, it shall:

  1. Prepare and follow up on the implementation of a national strategy for statistical work in coordination with relevant public entities once approved, and suggest amendments thereto. 
    • Carry out statistical work in accordance with recognized international standards, including the need to:
    • Identify the statistical work methodology.
    • Prepare and implement surveys.
    • Conduct studies and research.
    • Analyze data and information.
  2. Document and save data and information in statistical documents.
  3. Collect, record and compile data and information that cover all aspect of life in the Kingdom from different sources, as well as gather, classify and analyze data and information from public entities and private establishments’ administrative records and extract their indicators.
  4. Prepare, use, update and develop national statistical guides and classifications in accordance with national standards when needed.
  5. Prepare statistical bulletins and reports of surveys and research.
  6. Create a comprehensive system of national statistical databases for different statistical areas.
  7. Create a central information system at the national level that can be automatically associated with all public entities.
  8. Provide public entities and private establishments with statistical work, and statistics-related consultancy and technical services.
  9. Provide public entities with suggestions and proposals to develop and transform all statistical work and information systems into a comprehensive, accurate and unified statistical system.
  10. Provide public entities, private establishments, individuals and international authorities with official statistics in accordance with statutory procedures.
  11. Coordinate and cooperate with counterparts in other countries, and regional and international organizations and authorities with respect to statistical aspects in accordance with statutory procedures.
  12. Prepare and implement statistical work-related programs and courses, as well as train and qualify specialized cadres. 
  13. Represent the Kingdom internally and externally with respect to the General Authority for Statistics competencies in accordance with statutory procedures. 
  14. Raise statistical awareness, as well as prepare and implement the necessary plans and programs so as to ensure community interaction with statistical work.

 

Article 5:
The General Authority for Statistics shall proceed with collecting statistical plans and programs-related data through its employees or representatives, if necessary, in accordance with the applicable regulations and procedures.

 

Article 6:
The General Authority for Statistics shall conduct surveys, prepare statistical research and studies, and provide statistical services as well as the required data from its databases to private establishments in a commercial manner, subject to fees and costs. It shall also benefit from financial returns to finance and develop statistical and informatics services provided in accordance with a specific, executive working mechanism that was developed to that end.

 

Article 7: 

  1. The Board shall be formed of the following members:
    • Minister of Economy and Planning: Chairman
    • Chairman of the General Authority for Statistics: Member and Deputy Chairman
    • Representative from the Ministry of Interior (National Information Center): Member 
    • Representative from the Ministry of Municipal and Rural Affairs: Member
    • Representative from the Ministry of Education: Member
    • Representative from the Ministry of Commerce and Industry: Member
    • Representative from the Ministry of Finance: Member
    • Representative from the Ministry of Housing: Member
    • Representative from the Ministry of Social Affairs: Member
    • Representative from the Ministry of Labor: Member
    • Representative from the Ministry of Agriculture: Member
    • Representative from the Ministry of Health: Member
    • Representative from the Ministry of Civil Service: Member
    • Representative from the Ministry of Petroleum and Mineral Resources: Member
    • Representative from the Ministry of Economy and Planning: Member
    • Representative from the Communications and Information Technology Commission – e-Government Program (Yesser): Member
    • Representative from the Council of Saudi Chambers of Commerce and Industry: Member
    • Two experts appointed by virtue of the decision of the Council of Ministers upon the candidacy of the Chairman of the Board of Directors: Members
  2. The rank of the government authorities’ representatives shall not be less than fourteen or to its equivalent. 

 

Article 8:
The Board shall be considered as the dominant authority that manages and conducts the affairs of the General Authority for Statistics and take all the necessary decisions to achieve its objectives, as part of the regulation provisions, including the following:

  1. Adoption of the General Authority for Statistics’ general policies, plans and operational programs.
  2. Adoption of the General Authority for Statistics’ organizational structure.
  3. Adoption of internal and technical regulations, procedures, rules and standards that are related to the General Authority for Statistics’ activities.
  4. Adoption and submission of the General Authority for Statistics’ draft budget in accordance with statutory procedures.
  5. Adoption of the General Authority for Statistics’ final accounts, auditor’s report and annual report in preparation for submission and accordance with statutory procedures.
  6. Formation of the Coordinating Committee and appointment of its members based on the candidacy of their entities, as well as the adoption of relevant regulations.
  7. Adoption of the General Authority for Statistics’ delegates and freelancers’ bonuses in agreement with the Ministry of Finance and the Ministry of Civil Service.
  8. Adoption of executive working mechanisms with respect to financial costs of statistical work and data provision in agreement with the Ministry of Finance.
  9. Acceptance of donations, grants, endowments, bequests and assistance provided to the General Authority for Statistics in accordance with statutory procedures.
  10. Appointment of an external auditor and an internal financial controller.
  11. Formation of committees to grant them the necessary powers to carry out specific tasks. 

The Board may delegate some of these functions and tasks to the appropriate General Authority for Statistics’ officials as required to ensure the progress of work.   

Article 9:

  1. Board meetings shall be held in the General Authority for Statistics’ headquarters or elsewhere within the Kingdom when deemed appropriate. 
  2. The Board shall convene at least three times a year, or whenever deemed appropriate, upon the request of at least five of its members and the invitation of the Chairman who, in turn, shall prepare the meeting’s agenda. Hence, the majority of members shall attend the meeting, including the Chairman or his deputy, and decisions shall be taken by the majority of the attendees’ votes. In the event of equality of votes, the Chairman’s side shall prevail. Hence, the objecting member shall specify the objection reasons in the meeting minutes. 
  3. The Board’s deliberations and decisions shall be proved in minutes signed by the Chairman and attendees, and the General Authority for Statistics shall notify relevant entities of these decisions to take action appropriately. 
  4. Members may not abstain from voting, nor authorize another member to vote on their behalf during their absence.  
  5. Members may not disclose any of the General Authority for Statistics’ secrets.
  6. The Board may invite any person who might come up with contributions to enrich the meeting, without having the right to vote.

 

Article 10:
The General Authority for Statistics shall be headed by an executive Chairman, appointed to manage its affairs and activities, and assume responsibilities within the scope of the regulation provisions. Hence, the Chairman shall:

  1. Supervise the General Authority for Statistics’ employees by virtue of the powers vested in him and provisions of regulations.
  2. Supervise the General Authority for Statistics’ technical, administrative, and financial activities.
  3. Propose and submit the General Authority for Statistics’ plans and programs to the Board.
  4. Propose and submit the General Authority for Statistics’ organizational structure to the Board.
  5. Preside over the Coordinating Committee and propose regulations related thereto.
  6. Propose and submit the General Authority for Statistics’ delegates, employees, and freelancers’ bonuses to the Board.
  7. Propose and submit executive working mechanisms with respect to financial costs of statistical work and data provision to the Board.
  8. Command the General Authority for Statistics’ expenses in accordance with the approved annual budget.
  9. Follow up on the implementation of the Board’s decisions.
  10. Submit periodic reports on the General Authority for Statistics’ work, achievements and activities to the Board.
  11. Submit proposals to the Board regarding matters and topics falling within its jurisdiction and competence. 
  12. Supervise the preparation of the General Authority for Statistics’ draft budget, annual report, and final accounts, and present them to the Board.
  13. Represent the General Authority for Statistics in courts.
  14. Issue the necessary decisions to implement the provisions of the adopted regulation, regulations, rules and procedures by virtue of the powers vested in him.
  15. Implement the competencies identified by Board’s decisions and General Authority for Statistics’ regulations.
  16. Implement any other task assigned by the Board.
  17. The Chairman may delegate some of his powers to other General Authority for Statistics’ employees.

 

Article 11:
The General Authority for Statistics shall have an independent budget, issued by a royal decree.

 

Article 12:

  1. The General Authority for Statistics’ resources shall consist of the following:
    • An allocated budget from the general state budget.
    • All movable and immovable properties allocated from other government entities.
    • Fixed and movable assets at its disposal.
    • Financial returns in exchange for the services provided.
    • Financial fines and penalties.
    • Donations, grants, endowments, bequests and assistance provided.
    • Any other resources approved by the Board.
  2. The General Authority for Statistics’ funds shall be deposited in a special account in the Saudi Arabian Monetary Agency and spent in accordance with the adopted budget.

 

Article 13:  
The General Authority for Statistics’ financial year shall be the same as that of the Kingdom. However, as an exception, the first financial year shall begin from the date of entry into force of the present regulation and end at the end of the Kingdom’s financial year. 

 

Article 14: 
The General Authority for Statistics shall submit its annual final account to the Council of Ministers within ninety days starting from the date of end of the financial year, and provide the General Auditing Bureau with a copy thereof. 

 

Article 15:
The General Authority for Statistics shall submit an annual report on the achievements that have been made, compared to the provisions of the general development plan implemented over the past year, as well as the difficulties it has faced and proposed suggestions to improve the workflow, to the Prime Minister within ninety days starting from the date of end of the financial year.

 

Article 16:
Without prejudice to the right of the General Auditing Bureau to monitor the General Authority for Statistics’ accounts, the Board shall appoint one or more external auditors of a natural or legal personality, licensed to operate in the Kingdom, as well as determine their fees. In the event of multiplicity of auditors, they shall be held jointly liable for their actions in favor of the General Authority for Statistics. The auditor’s report shall be therefore submitted to the Board and General Auditing Bureau.   

 

Article 17:
The present regulation shall be published in the Official Gazette, enter into force after ninety days from the date of publication, and hence cancel all what contradicts with its provisions. 

39536